Looking to streamline and scale your outreach efforts without all the manual hurdles?

Respona is the all-in-one outreach software to automate manual tasks and personalize all of your email campaigns.

Does a manual outreach program really provide the best results?

slow outreach process

It’s the simple stuff that slows you down.

Manual tasks start to add up over time which can take a toll on the efficiency of your workflow. The bulk of your time is based around research and not actually reaching out properly.

  • Spending hours searching for content
  • Slowly prospecting for contact info
  • Hand-writing emails on-by-one
  • Reading through endless content to personalize pitches
costly tools

Even when you do use tools, is it worth the cost?

Scaling your outreach isn’t cheap, especially when you’re using four or more different tools just to “streamline” your workflow. When you have to switch between multiple tools, is it really considered streamlined?

  • Premium content finding tool
  • Costly CRM for contact management
  • Expensive contact finder
  • Additional tool for mass sending

Here’s What You Could Be Doing

import prospects
Step 1

Just import your prospects

Import a list of opportunities or use the live search-engine to get your email campaign started. Lose the manual Google search and find something that fits your exact needs. By importing even just a list of URLs or contacts, Respona will help enrich the data to find authors and other variables to fill in the missing information you need for your outreach efforts.

Step 2

Set up an automated drip sequence

Build a personalized sequence so Respona can take care of the initial outreach for you. Include different variables in your template and add follow-ups to automate how you write your messages. Make sure to use the email analysis tool to help perfect your pitch!

Step 3

Contact info at your fingertips with automation

Skip the limited contact databases. Answer a couple of questions to set up the campaign contact automation and let it run. Respona uses AI and publicly available data to find verified contact information for the right person in real-time, so you can take care of other tasks while it does the prospecting for you.

deeply personalize pitches
Step 4

Win replies with instant personalization

Aside from the variables in your template, further personalize your messages with AI-scraped article summary snippets. Use the content that is brought in, straight from your opportunities, to hyper-personalize your emails with a simple copy-and-paste. 

Additionally, you can maximize touchpoints through customized contact profiles that offer Linkedin profiles and other public social media accounts.

Respona analytics
Step 5

Let Respona do the rest

Manage your campaigns through various reports to stay on track. Email tracking includes deliverability, reply, bounce, and open rates as your email campaigns are being sent out. With reply detection for every campaign, Respona ensures you don’t allow any opportunities to slip away. 

Any replies that you receive can be found either in your personal email account or in the campaign-specific inboxes.

1000+ companies have 
switched to Respona

“Respona has helped us automate much of our outreach, especially on link-building. Identifying opportunities, finding the right person to contact and sending the emails that will get responses. It has allowed us to scale our efforts and reduce the work needed for high-quality link-building.”

Nick Malekos
Marketing Manager

“Getting higher search engine rankings, securing interviews on popular podcasts, and developing relationships with decision makers in your industry are all based around developing relationships with influencers. There is no better tool to discover, engage, and automate this entire process than Respona.”

Neal Schaffer
CEO, Speaker, and Author

“Respona has saved my team hundreds of hours on outreach and is my go-to tool for link building. Farzad and his team are fantastic to work with, quick to respond, and really care about their partners.”

Adam Enfroy

“Until Respona, even the best outreach software still required the marketer to perform significant manual work. Respona is the first platform that truly automates outreach, including all of most tedious work. This enables me to save time and focus on the important part: my pitches. Respona is magical.”

Remy Tennant

“Respona has saved me hours per week by reducing the amount of manual work I was doing. This tool has not only reduced the amount of time spent on outreach but also allows us to pull back on subscriptions on other tools. Respona is truly an all in one outreach tool. “

Adam Stewart
Digital Marketing Specialist

“At the moment, we are using Respona for worldwide prospecting. The ability to select websites that have blogs is amazing and filtering by setting a specific DR is also a life saver!”

Ema Fajnorova
Public Relations Associate

“Respona has been awesome at removing the headache out of PR work. You just have to pick the journalists you want and the outreach is taken care of on auto-pilot. It’s a huge time-saver and allows you to focus on the truly important hard work – building the relationship with the journalists.”

Sacha Nasan

“Respona enabled us to easily manage link-building campaigns and to personalize our messages based on specific topics. It was a great resource to help us grow organic traffic. Additionally, we really appreciate the Respona team’s support and guidance. They helped us develop a strategy that led us to success.”

Manana Papiashvili
Head of Growth

“Watch out Pitchbox and Buzzstream! Respona has taken digital PR research, relevance and intelligent outreach to the next level with a little genius. The further I dig into this simple but powerful platform, the more I’m amazed and my team appreciates the extra sleep too. My only regret, we didn’t start sooner.”

Mark Jackson

“Respona makes it easy for us to find the contacts and content we need, personalize outreach and build backlinks without having to outsource. We’ve seen great improvements to our SEO since joining. We even had 5 podcast interviews lined up after our first campaign.”

Cameron Graham

“Our outreach has been on hold for almost a year because of the challenges we had with the other popular platforms. Now that we have Respona, our outreach is back up and running. From HARO to providing accurate contact information, Respona is a powerful all-in-one outreach platform that is also user friendly.”

Brad Gerlach
Partner/VP Operations

“Respona has been a revolutionary time saver for us. It allows us to systemize personalized outreach at scale. Plus, we’re able to connect with the right people and build real relationships. There just aren’t any other outreach platforms on the market that can do what Respona does.”

Eric Carrell

“I’ve never seen anything like Respona before. It enables us to automate much of the link building process and it also gives us much more visibility into which campaigns are performing. It truly is a unique solution and I can wholeheartedly recommend it to those who take SEO and digital PR seriously.”

Anna Kocsis
Head of Marketing

“It achieved the goal and beyond. Respona helped me learn a lot in using it too. Overall I’ve gotten more out of it than I set out to get. I wanted backlinks and our DR to increase, which we got, but I’ve gotten more out of it for sure.”

Jeff Solomon

“Respona’s pushing the envelope when it comes to link building and email outreach. Respona makes link prospecting easier and faster. If you’re an agency building links for clients or if you’re building links for your own business, you need Respona.”

Georgios Chasiotis
Managing Director

Frequently Asked Questions

How is Respona compared to other outreach software?

Other outreach tools focus on sending a large amount of emails to earn responses. Respona focuses on more than just scaling your email campaigns. The platform is on a mission to streamline the whole process from start to finish. From outreach features like centralizing the search for opportunities, to efficiently personalizing pitches, and automating the process of finding information, Respona is the only tool you need to truly scale outreach.

What is email outreach?

Email outreach is the process of reaching out to targeted prospects for a specific purpose through email. Whether it is for sales development, brand building, content collaboration, content promotion, or another outreach strategy, it all requires some sort of initial connection. Email is a professional channel for connecting with prospects that can be formal or informal based on your style of messaging.

What is outreach used for?

Outreach can be used for many strategies. Here are just a few: link building, outbound sales, content promotion, influencer marketing, customer support, earning press coverage, networking and recruiting. These are not all the uses for outreach, but these are the prominent strategies that require an initial email to help build a relationship with targeted contacts.

What is outreach marketing?

Outreach marketing is the process of using email outreach as a way to establish relationships with influencers, bloggers, other businesses, and journalists so that you can earn links back to your content, get passive web traffic and reach new audiences. You can find more information on outreach marketing here.

What do you need to start an outreach campaign?

In its simplest form, all you need for an outreach campaign is an email sending service like Gmail and someone to contact about an opportunity to collaborate. But to see noticeable results, it is important to have an outreach tool to help save a lot of time and money. To move away from strict manual research, you will need an email automation software, a contact finding tool, and a CRM tool to help with lead management.

What types of outreach are there?

Outreach is a very general term for making the first point of contact with a prospect. There are various channels you can use to help increase the success rate of your outreach. Channels other than email include social media, phone calls, video calls, traditional letters, and SMS/text outreach. Depending on your budget and defined goals, it is important to choose the best channel that will provide the best value for money. It is also important to note that maximizing touchpoints is key for successful outreach. By using various channels, you can warm up leads and increase the chances of receiving positive replies to your messages.